Seattle Housing Authority certified payroll: what SHA asks of contractors

What SHA requires

SHA runs its prevailing wage compliance in LCPtracker. The SHA page says contractors must enter electronic certified payrolls weekly through it.

The page gives no weekday, hour or day count for the due date. The 29 CFR 5.5 clauses, where a contract includes them, require a certified payroll for each week of covered work and give no day count in 5.5(a)(3)(ii)(A).

Two federal sources count the deadline differently

• 29 CFR 3.4(a) says each certified payroll must be delivered within 7 days after the regular payment date of the payroll period.
• The HUD guide that SHA posts says to submit promptly following the close of each pay week. HUD's January 2023 handbook says DOL regulations require submission promptly, generally within one week after the close of the payroll period (paragraph 5-10(A)), though 3.4(a) counts from the payment date.

Ask the Labor Compliance Officer in writing which clock SHA enforces before your first week closes.

SHA ties its poster rule and wage complaint line to federal projects and does not say whether the LCPtracker rule is limited to them. Our housing authority guide explains how funding decides coverage.

How to get into LCPtracker

SHA says to go to lcptracker.com and use the LCPtracker Pro login link. LCPtracker emails you a User ID and password. Its quick start guide says the Agency or the prime contractor creates every contractor account.

If the email never came, check spam and ask SHA and your prime who created your account. The quick start guide lists how to reach LCPtracker Support.

If you cannot use the system, 29 CFR 5.5 says an agency or prime requiring one must permit other methods where you are unable or limited in your ability to use it. That condition is in the October 23, 2023 text and not the August 23, 2023 text, so confirm the clause version in your contract and ask SHA in writing.

What goes on each weekly payroll

SHA links DOL's certified payroll instructions and form, the WH-347. The regulation makes it optional: the same information may go in any format, with a Statement of Compliance. Our WH-347 guide covers the form. The HUD guide lists what each payroll shows:

Wage rates SHA points to

SHA lists these rate sources and does not say which governs your contract. Start with the wage decision, which the HUD guide says is normally part of the contract specifications.

SHA also lists L&I's scopes of work and Intents and Affidavits system and does not say which contracts need a state filing. For how those state filings work, see our Washington certified payroll guide.

If the wage decision lacks your classification, SHA's request form is how you ask SHA. The HUD guide says the agency then forwards an SF-1444 to DOL, which has 30 days to respond. SHA's form is from 2018 and the guide from 2022, so ask SHA which it wants.

Forms on SHA's page

Who signs, and ink versus electronic

The Statement of Compliance is signed by the contractor or subcontractor, or the agent who pays or supervises the payment of the workers (29 CFR 5.5, DOL WH-347 page).

SHA's authorization certificate

SHA's Authorization to Sign Payrolls form is how an owner or officer appoints a signer, and its footer says to execute it before the first payroll and submit it with that payroll. The HUD guide ties written authorization to signers other than a principal, and SHA's forms do not carve out principals, so ask the Labor Compliance Officer whether an owner or officer signing personally needs one.

Ink or electronic

• The HUD guide, which SHA posts but which does not mention SHA, states the ink rule twice. Under weekly payroll certification, it says each Statement of Compliance bears the original signature of the owner, an officer or an authorized designee, in ink, with no limit to paper. The later signature paragraph limits the ink rule to paper payrolls and rejects pencil, stamps, Xerox copies, PDFs and other facsimiles.
• Current 29 CFR 5.5 (eCFR, as of November 3, 2026) accepts an original handwritten or a legally valid electronic signature. That sentence first appears in the October 23, 2023 version, not the August 23, 2023 version, so confirm the clause version in your contract.

The sources point two ways. LCPtracker's help says every contractor user signs payrolls electronically with an eSignature password, and the regulation accepts a legally valid electronic signature, but the HUD guide asks for ink in a paragraph with no paper limit. No source linked here says SHA accepts an LCPtracker eSignature as meeting HUD's ink wording, and SHA's page does not address paper submission. Ask the Labor Compliance Officer in writing which signature SHA accepts and whether anything must also go in on paper. Our signature guide goes through the rule, and the LCPtracker eSignature page covers the password.

Weeks with no work

SHA lists a No Work Performed form and does not say when to use it. The HUD guide says an employer need not report a no-work week if its payrolls are numbered in sequence or it gave written notice that work is suspended. LCPtracker's certification tab has options for one no-work week or several in a row. Ask SHA which it wants.

If a payroll is late or questioned

SHA's page states no penalty for lateness. Where the 29 CFR 5.5 clauses apply, failing to submit required records or permit worker interviews can lead, after written notice, to suspension of further payment, and can be grounds for debarment. HUD's handbook paragraph 5-10(A), written for agency staff, says payments may be reduced or suspended after 30 days' written notice if payrolls are not submitted.

Who to contact at SHA

SHA's page says to contact the Labor Compliance Officer at 206.615.3374. The number sits in the page's wage complaints section. The 2018 request form prints the same number under "Questions?", so confirm by phone. The HUD guide says subcontractors generally should communicate with the contract administrator through the prime, so tell your prime first.

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