Certified payroll requirements for City of San Jose, Purchasing Dept projects
What California public works subcontractors owe, and keep owing every payroll week, when the awarding body is City of San Jose, Purchasing Dept. With live registration data from DIR project filings.
Data updated 2026-10-18
Recent City of San Jose, Purchasing Dept project registrations
New PWC-100 project registrations naming City of San Jose, Purchasing Dept as the awarding body, from DIR's public project registry. Every one of these projects means certified payroll for every contractor and sub on it, starting with the first week worked.
| Project | Registered |
|---|---|
| SPECIAL DISTRICTS LANDSCAPE MAINTENANCE | 2026-10-14 |
| Crane and Hoist Upgrade and Repair Servi | 2026-10-07 |
| Motor, Generator, Pump, Gearboxes and Re | 2026-10-05 |
| Locksmith Services for Citywide Faciliti | 2026-10-05 |
| Janitorial Services for PRNS | 2026-10-02 |
| Concrete Removal, Replacement and Repair | 2026-09-02 |
| Concrete Removal, Replacement and Repair | 2026-09-02 |
| Concrete Removal, Replacement and Repair | 2026-09-02 |
The portal situation
We have not verified a dedicated compliance portal for City of San Jose, Purchasing Dept. Your contract documents are the source of truth: if a system like LCPtracker, Elation, or PRISM is named, uploads there are the awarding body's monitoring copy. Either way the direct DIR eCPR filing under your own registration is a separate, standing obligation on non-exempt projects (DIR eCPR FAQ).
Your filing duties on these projects
- Direct DIR eCPR filing. On a registered public works project you submit electronic certified payroll records directly to DIR at least monthly, or more often when the contract says so, under your own PWCR registration (Labor Code 1771.4). DIR is explicit that submitting certified payroll to the awarding body, the prime, or a portal "does not put you in compliance with the state unless you submit eCPRs directly to DIR" (DIR eCPR FAQ).
- Federal WH-347 weekly when federal money is in the project, with the Statement of Compliance signed (U.S. Department of Labor).
- Records on demand. A written request for certified payroll records starts a 10 day clock. Miss it and the penalty is $100 per worker per calendar day, enforceable by withholding from your progress payments (Labor Code 1776). From January 1, 2027, SB 909 (Chapter 660, Statutes of 2026) raises it to $140 per worker per calendar day; what SB 909 changes.
Working for a city
City projects range from small park jobs to major capital work, and city compliance practices vary just as widely. Some cities run portals, most do not. The constant is the state side: on a non-exempt city project you owe eCPRs directly to DIR at least monthly, and the city can hold progress payments over certified payroll problems.
Trades recently listed on City of San Jose, Purchasing Dept work
- Electrical (C-10): 2 contractors
- General building (B): 2 contractors
- Concrete (C-8): 1 contractors
- General engineering (A): 1 contractors
- Painting and decorating (C-33): 1 contractors
- D-63 (D-63): 1 contractors